Discover Aviation - COPA Flight Event Registration Form

By completing this form, you are registering your COPA Flight's Discover Aviation event for event insurance and top-up liability insurance. Your event will be published on the COPA event page.

  • Contact Information

  • COPA Flights are required to renew their COPA Flight chapter status December of each year. Event insurance is not available to inactive COPA Flights. To renew, visit the following link: https://copanational.org/controlpanel/.
  • Please note, this contact email will be BCC'd a copy of this form upon completion.
  • Please provide an address for any event materials to be shipped to. If the contact name is separate from the main contact, please indicate in address line 2.

  • Event Details

  • YYYY dash MM dash DD
    (Includes set-up)
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  • YYYY dash MM dash DD
    (Includes teardown)
  • :
  • YYYY dash MM dash DD
    (Includes set-up and teardown)
  • Specify the time zone in UTC (eg -6, or +4.5). Put the +/- sign in front of the number.

  • Event Materials

    COPA and the Magnes Group's logo and brand guidelines will be shared with you.
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    This free tool can be used to manage your passengers, pilots and other volunteers. Training or access to training materials is also available.
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    COPA has created an activity booklet for youth ages 8-11 to learn about aviation. If you would like to make copies of our COPA for Kids Aviation Starter Kits available to your event participants, please indicate how many booklets you will require. Our program sponsor, Magnes, is providing these at no charge.
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    COPA is willing to lend its pull-up banner stand to our COPA Flights for their Discover Aviation events. If you plan an event year-over-year, you are welcome to keep your banner. Please indicate below if you need a banner:
  • COPA is willing to lend its table cloths with Discover Aviation branding to our COPA Flights for their events. If you plan events (fly-in's, Discover Aviation) year-over-year, you are welcome to keep your table cloth. Please indicate below if you need a table cloth, noting they are 8' and if too long, we recommend using clips or folding to size it down.
  • Please indicate how many program pamphlets you may need. These brochures highlight key features on our Discover Aviation program. You are invited to keep any extra copies after the event to be used for other activities or for future Discover Aviation events.
  • Please indicate how many certificates you may need for COPA to send to you. Our sponsor, Magnes, is providing these at no charge. These certificates can be used for both youth or adults.
  • Please indicate how many Discover Aviation stickers you wish to order for your event participants. These can be given out to any passenger, attendee or volunteer. Our sponsor, Magnes, is providing these at no charge.
  • Please indicate how many sticker sets you wish to order for young children. Our sponsor, Magnes, is providing these at no charge.
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    Through our generous sponsor, Magnes, COPA is offering free model planes, made with soft, light and (most notably) fragile balsa wood. Putting these airplanes together are fun and fast-and an excellent way to engage your Discover Aviation participants! Please indicate how many balsa wood planes you wish to order for your event.

  • Insurance and Background Screening

    There is no coverage for the following activities under COPA's Air Meet Policy: parachute jumps; hot air balloon's; military aerial display; display model aircraft, antiques, vehicles, etc.; fare paying airplane rides; children's games or rides; model aircraft flying; pyrotechnics, fireworks, bonfire or campfire; airshow/air demonstration; aerial competition, flour bombing or other. It is important COPA Flights obtain separate coverage and a Certificate of insurance from each participating performer, supplier and operator, and have COPA named as an Additional Insured including Waiver of Subrogation on their coverage.
  • List the person(s) or organization(s) which have requested to be named on the policy. Please indicate their relationship to the event (e.g., premises owner, co-organizer, volunteer, etc.), their legal name and their address. Please separate names with a new line. Certificate of Insurance from each participating performer, supplier & operator and have COPA named as an Additional Insured including Waiver of Subrogation on their coverage.
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    All volunteer pilots must complete a background screening. COPA will cover the expenses for COPA members who are volunteering their time through an online background screening tool. However, participants may wish to complete a Vulnerable Sector Check through their local police services--please note, expenses for background checks not done through COPA's online process are not covered by COPA. For receiving a free background check for COPA members, please provide the first and last name; email; phone number and COPA Membership ID of those requiring background screening below. They will receive an email from Sterling Backcheck to complete their screening within 3-5 business days. Please separate names with a new line. COPA will provide a status of background checks to the event organizer listed on this form as Sterling Backcheck does not send confirmation's for background checks to the individual being screened.
  • A checklist will be provided in the Discover Aviation Event Planning Guide.
  • This information helps us better understand the needs of our COPA Flights and keep track of the progress of this program. It is a requirement for all COPA Flights to complete this form within 45 days of their events.

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  • This field is for validation purposes and should be left unchanged.
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